Abstract for Topic (iii) Innovation

 

Standard of electronic data exchange for respondents - Raimondas Rimša, Lithuania <Raimondas.Rimsa@stat.gov.lt>

 

The reduction in the statistical reporting burden for respondents is among the main objectives of Statistics Lithuania. To achieve it, various methods and tools are used: simplification of statistical reporting forms (by deleting certain indicators), changing their periodicity (from monthly – to quarterly, from quarterly – to annual), wider use of administrative data sources and data from other statistical surveys (thus discontinuing certain statistical surveys), provision of an opportunity for submitting statistical reports via the Internet.

 

One of the ways to reduce the burden for respondents is the use of the data (indicators) required for various statistical reports that are available in respondents’ business management and accounting systems. After an analysis of statistical reporting forms, the indicators which should be obtained from respondents’ business management and accounting systems were identified. Those indicators were subsequently grouped by business accounting area. Moreover, eight business management and accounting systems that are most common among Lithuanian enterprises were analysed. Almost all such systems store data on assets, equity, liabilities, income, expenditure, profit, profit distribution, fixed assets from balance sheets and profit (loss) statements and labour indicators from payroll sheets. Besides, the said indicators are legally regulated and standardised.

 

After the results of the analysis had been summarised, a standard for data exchange with business management and accounting systems was proposed. The developers and distributors of such systems wishing that the data stored in them are compatible and accepted by the new, modernised Electronic Statistical Data Preparation and Transfer System will have to prepare special statistical data generation modules, which will generate sets of indicators meeting the above-mentioned standard from business management and accounting systems.

 

The data exchange standard is comprised of an XML scheme defining the data structure and data sets in XML format. The standard contains a description of indicators, a description of classification, and a set of indicators.

 

In the description of indicators , the names of indicators , calculation rules, periods, units of measurement, possible dimensions are provided; moreover, it is indicated which statistical reports contain those indicators.

 

In the description of classification , necessary metadata – types of periods, statistical reports, meanings of dimension classification, etc. – are provided.

 

A set of indicators , corresponding to the XML scheme, should be generated by a respondent’s business management and accounting system . In the set of indicators, the values of the indicators defined in the description of indicators in certain periods and for certain sets of dimensions from the description of classification should be provided.

 

The new system is able to accept data in an established format from a respondent’s business management and accounting system, partially fill in with them a statistical report, and submit the prefilled report to the respondent, who will finalise its completion and submit it to the system.