Summary

 

In February 18 countries were invited to participate in a survey designed to gather information on the usage of process related metadata and the Generic Statistical Business Process Model (GSBPM) in National Statistical institutes (NSI’s). The questions were based on the survey conducted by Eurostat of countries in the European Statistical System (ESS). This means that the information collected can be compared to the data gathered by Eurostat from ESS members.

 

Information was requested from participants on wide range of topics including whether process models were currently in use, planned to be used and if not whether it would be possible to use them in the future.

 

Key findings:

 

The results of the survey showed that.

Out of responding NSI’s 56% currently use a process model.

 

From those NSI’s not currently using a model, 75% indicated they had plans to introduce a model in the future. Of these the majority were undecided on whether it would be GSBPM or another variety.

 

Half of these, (2 respondents), had not implemented a model due to limited human and or financial resources. One other respondent indicated that they felt the model was not applicable to their statistical system. The remaining respondent had a different organizational priority at this time.

 

Countries that were already using a model reported that current processes employed the model to a ‘smaller extent’ with the majority reporting their intention that future processes would implement the processes more extensively.

 

The importance of the GSBPM to standardization of statistical business processes was highlighted by all countries who rated the contribution of the GSBPM as ‘Very important’. The GSBPM was also rated as being important or very important to the following:

o         The development of metadata systems;

o         Increasing the understanding of statistical business processes;

o         The Quality assessment of statistical business processes.

 

The importance attached to the model in relation to both cost measurement and strategic goal setting was rated as lowest out of all the possible inputs, indicating that the GSBPM model is not necessarily viewed as integrated into strategic input.

 

The majority of countries devolved some function of the process model outside of a statistical or IT Unit with multiple units more likely to be involved in processing elements in particular with regards to the design, build and dissemination elements.

 

 

 

 

 

Notes:

 

Representativeness of the results:

 

Responses were received from nine countries in total a response rate of 50%. Initial responses were from countries that currently have in place a model for statistical processes. Follow up contact produced responses from other countries without a model in place. This could indicate that there is a possibility of some bias in the survey respondents towards countries with an active interest in implementing the GSBPM. See notes for details of respondents. [1]

 

Detailed Results by Question

Results are presented in terms of the number of countries responding.

 

Question 1:               Do you have a specific Model/Standard for describing the statistical business processes in your NSI?

 

 

Answers

Respondents

 

%

Yes -GSBPM

4

44

Yes –Other (related to GSBPM)

1

11

No

4

44

Total

9

 

 

 

 

Asked of those NSI’s currently using a model:

Question 1.a:               Please indicate to which extent you use your Model for current and new/future processes

 

Respondents

Used to large extent

Used to a smaller extent

Adopted but not in use

Current Process

-

5

 

New/future processes

4

-

1

 

 

Asked of those NSI’s not currently using a model:

Question 1.b.i:  Please indicate the reasons for not having a Model/Standard

Reason

Respondents

Limited human and/or financial resources

2

Other

2

 

Question 1.b.ii:  Do you have any plans for the future adoption and implementation of a statistical business process model?

 

Yes –GSBPM model adopted

Yes- model not confirmed at this stage

Non response

1

2

1

 

 

 

 

 

 

 

Asked of all Countries:

 

Question 2:               How do you assess the contribution of the GSBPM to the following issues?

 

Issue

Important / Very important

Not all that important / not important at all

Non Respondent/ Don’t know

Development of statistical metadata systems

8

-

1

Standardisation of statistical business processes

8

-

1

Quality assessment of statistical business processes

8

-

1

Description of statistical business processes

8

-

1

Impact on the organisational structure

3

5

1

Increase of understanding of  statistical business processes

7

1

1

Provision of  an input to high-level corporate work planning

5

2

2

Measurement of operational costs

5

2

1

 

 

 

 

 

 

 

Question 3.a:               Below you will find the list of nine phases of the statistical business process according to the GSBPM. Please indicate the availability of metadata for the following phases

 

GSBPM phases

Metadata available

Partially Available

Not Available

Non-response/Don’t Know

Specify needs

2

6

1

 

Design

2

7

 

 

Build

1

8

 

 

Collect

1

8

 

 

Process

2

6

 

 

Analyse

1

6

2

 

Disseminate

3

6

 

 

Archive

3

1

5

 

Evaluate

1

4

3

1

 

Question 3.b: If metadata are not available or if you don't know about their availability, would you consider their collection as feasible? (See end note for further data collected) [2]

 

 

Metadata

Specify needs

Design

Build

Collect

Process

Analyse

Disseminate

Archive

Evaluate

Feasible/ partially Feasible

2

2

2

2

1

2

1

3

2

Not Feasible

1

 

 

 

 

1

 

2

3

 

 

Question 4: For which of the following phases of the statistical business process you would need better documentation? (See end note for further information) [3]

Metadata

Specify needs

Design

Build

Collect

Process

Analyse

Disseminate

Archive

Evaluate

Documents Required

8

7

6

7

7

7

5

6

8

 

 

Question 5:               Which entity(ies) in your NSI is(are) responsible for the actions within the phases of the statistical business process? More than one entity can be selected.

GSBPM phases

Central Unit/Department

Statistical Production Teams

Other

Specify needs

2

9

2

Design

6

9

0

Build

4

9

3

Collect

3

6

2

Process

1

7

3

Analyse

1

9

2

Disseminate

7

7

1

Archive

4

5

4

Evaluate**

2

8

2

 

** One country did not provide any information in relation to evaluation

 

 

 

 

 

 

 

 

 

6.        Please indicate if you use dedicated IT applications for the production, storage and dissemination of metadata related to phases 4 to 7 of the statistical business process. If one or more IT applications are used, please provide a short description.

(See end note for further data collected) [4]

 

Respondents

Production

Storage

Dissemination

Yes

2

4

4

No

5

3

3

Non response

2

2

2

 


[1] Responses were received from the following countries: Australia , Bosnia and Herzegovina , Canada , Japan , Macedonia , New Zealand , Serbia , Ukraine and USA .

 

[2]               Detailed notes are available on the types of metadata available; for example. Whether descriptive or quantitative,  Methodological, Technical or quality process metadata.

 

[3]               There was some confusion here about whether this referred to documentation produced about the GSBPM or documentation that should be produced within the organisation. Most countries appeared to answer from the perspective of documentation within their NSI.

.

[4]               Detail was requested on the IT applications used but in general this was not completed.  Countries who did respond gave very detailed information.